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How to use Hubl —
Risk Assessments

Risk Assessments is where you record the hazards in a task, how serious they are, and the controls that keep people safe — then have a manager sign the assessment off. Hubl walks you through it in four short steps. Here’s the whole flow.

The one thing to learn

One assessment, four short steps

Every risk assessment is built the same way — a guided wizard with four steps. The progress bar along the top shows where you are:

Header who · where · when

Name the task, the area, the assessor, the dates and who’s at risk.

Hazards rate each one

Describe each hazard, who could be harmed, and rate severity & likelihood.

Control measures per hazard

What’s already in place, and any further action still required.

Review & sign off manager confirms

Set the status, add notes, and a manager signs it into force.

Good to know The risk level is worked out for you — severity × likelihood sets it to Low, Medium or High. Rate a hazard Serious but Unlikely and it lands on Medium; make it Likely and it jumps to High.

From the Overview screen to Risk Assessments — two taps via the menu

Where to find it Menu → Risk Assessments

Getting to Risk Assessments

Risk Assessments lives in the main menu, so it’s two taps away from anywhere in the app:

Tap the menu (☰) in the top-right corner of any screen.
Tap Risk Assessments — it sits alongside Products & Allergens, Documents, Wastage and Cases.
You land on the Risk Assessments library — the green + button starts a new assessment.

Good to know The same menu is your route back — tap ☰ from the Risk Assessments screen to jump to any other part of Hubl.

Steps 1 & 2 — header details, then a rated hazard (shown at 2× speed)

Start here Steps 1–2

Create a risk assessment

From the Risk Assessments screen, tap the + button to start the wizard.

Fill in the Header — a Title (“Deep fat fryer operation”), the Location / Area and the Assessor’s name.
Check the dates — the Assessment date defaults to today and the Review date to one year ahead. Tap either to change it.
Tap the At-risk groups that apply, then Next.
Describe Hazard 1 — what could go wrong (“Hot oil splashes from fryer”) and who could be harmed.
Rate the Severity (Minor / Major / Serious) and Likelihood (Unlikely / Possible / Likely) — the Risk level sets itself.
Tap + Add hazard for each further hazard, then Next.

The at-risk groups you can tag:

EmployeesContractorsVisitors / PublicYoung workersPregnant workers

Good to know Every hazard card has a bin icon — added one by mistake? Tap it to remove the card before you move on.

Steps 3 & 4 — controls, status and the manager sign-off (shown at 2× speed)

Make it official Steps 3–4

Controls, status & manager sign-off

Step 3 is where the assessment earns its keep — for each hazard, record the control measures. Step 4 sets its status and signs it off.

Enter the Existing controls for each hazard — the gloves, guards, training and procedures already in place.
Add any Further action required — or state “None” if the controls are sufficient — then tap Next.
Choose a Status: Draft (still working on it), For review (ready for a second pair of eyes) or Active (in force).
Add a Note if useful — e.g. “Reviewed. Sufficient controls in place.” — and tap Submit.
Saving as Active opens the Sign off form: the manager’s name, role, initials and the sign-off date.
Tap Sign off — you’ll see “Risk assessment created” and it appears in the list as Active.

Tell your team As the app reminds you: it is essential that all staff familiarise themselves with the assessment — in particular the control measures for each hazard — and managers should ensure this is communicated and understood before work begins.

Filtering the library, viewing a signed-off record and reopening it to edit

Keep it current All · Draft · Active · Review · Archived

Your risk assessment library

The Risk Assessments screen is the library. The three counters at the top — Total, Active, For review — give you the headline, and the tabs filter by status:

Every card shows the location, the next review date and a chip counting the hazards at each risk level — “1 High” at a glance.
Tap an assessment to read the full record — header, hazards with their ratings, control measures, and the sign-off with who signed, their role and exactly when.
Tap Edit to reopen the same four-step wizard with everything pre-filled — perfect for the annual review or when equipment changes.

Good to know Old versions don’t vanish — superseded assessments sit in the Archived tab, so you can always evidence what was in force at the time.

Before you ask

Quick answers

What’s the difference between Draft, For review and Active?

Draft is a work in progress and needs no sign-off. For review flags it for someone else to check. Active means it’s in force — and saving as Active always requires a manager sign-off first.

How is the risk level calculated?

From your two ratings — severity (Minor / Major / Serious) × likelihood (Unlikely / Possible / Likely). Hubl sets Low, Medium or High automatically; you never pick it by hand.

Who should sign an assessment off?

A manager or supervisor with the authority to confirm the assessment is current — the form records their name, role, initials and the date, and stamps the exact time.

Can I edit an assessment after it’s signed off?

Yes — open it and tap Edit to run back through the wizard. Making it Active again asks for a fresh manager sign-off, so the record stays honest.

When should I review a risk assessment?

The review date defaults to one year ahead, but review sooner whenever something changes — new equipment, a new process, or after an incident or near miss.

Can I pause the clips?

Tap or click any clip to pause it; tap again to play.